Employee policies

Educational Assistance Program. This program provides the ability for staff and faculty and their family members to attend LCC classes, programs, and courses at a reduced rate or free. For more information, refer to HR 6 1 Educational Assistance Program Policy. LCC also offers additional time off to allow employees to pursue advanced degrees. Please see HR 6 2 Advanced Degree Studies for more details.

Free gym. All LCC employees are entitled to free access to the university gym. The fitness room trainer should be available every Monday, Wednesday, and Friday from 17:00 to 20:00 to give advice on training.

Accident Insurance. LCC provides accident insurance to all employees. Here you can find a tutorial on how you should claim the reimbursement. For any additional questions, contact the Employee Relations Coordinator in HR.

Christmas Break. Christmas is a time of giving, so expect to receive compensated time-off between Christmas and New Year.

Take a day off on your Birthday. LCC staff with 20 vacation days receive one additional paid leave day for their birthday. This day needs to be taken during the same calendar month of the employee’s birthday on a date mutually agreed upon by the employee and the supervisor. If this benefit is not taken during the birthday month, the additional paid leave day will be lost. The employee should request this day via the Vacation / Absence Request Form.

• Klaipėda Swimming Pool:
  • LCC employees can enjoy special rates at Klaipėdos Baseinas (swimming pool) by presenting their LCC ID card at the reception when purchasing tickets. The special price applies to a one-time, 3-hour entry, which includes access to the swimming pool, gym, and sauna.
  • Special rates are also available for membership purchases. Please note that a membership card or wristband must be purchased for an additional 7 EUR.
  • Offer expires November 30, 2025

• “Antėja”
  Private Clinic offers discounts for you and your family. The current offer is limited and expires on November 20, 2025.
  Please view a summary of all the current offers in English.
  
  Important: You can register for the service via self-service or by phoning +370 700 55 511. Upon arrival and to take advantage of the discounted rate, you must state your company name and present a valid offer (printed or on the phone). The offer is also valid for family members. Members of the family (spouses, children, parents, brothers/sisters), must also state the name of the company and present a valid offer.
  
• West Express
  LCC has a partnership with the travel agency West Express. West Express will provide booking options, issue tickets, answer any travel-related questions, and manage invoices for employees traveling on LCC business. Invoices, or sąskaitą faktūrą, will be sent directly to LCC by West Express, ensuring a streamlined and efficient process.
  
  For more information or assistance, please contact LCC’s account manager or reach out to Brigita in HR for any partnership-related inquiries.
  
  Jūratė Vaičiekauskaitė
  Travel Agent
  S. Daukanto g. 20, 92135 Klaipėda
  T: +37046310487
  M: +37066042454
  E: jurate.vaiciekauskaite@westexpress.lt

• “Fielmann”
  As part of our ongoing partnership with Fielmann, all LCC employees and family members are eligible for exclusive discounts on eyeglass frames, sunglasses, and a free vision exam. To take advantage of this offer, simply show the offer booklet with the unique code ( Offer ) on your phone or as a printed copy. Please note that this special offer is valid until December 31 , 2025.
• Charlot
  Charlot offers special discounts through their “Charlot School” program. At checkout, simply tell them you’re from LCC and would like to use the “Junior program” to receive a 20% discount. You can also visit their store at Malūnininkų g. 2, Klaipėda, where discounts range from 20% to 40%. If you’d prefer to order online, email: renata.endriuskaite@charlot.lt and mention you’re from LCC, she will apply the discount for you.
• Affidea
  Private Clinic offers discounts for you and your family. When booking and paying for your appointment, be sure to mention that you have the LCC discount and show them the booklet. If you have any questions, please contact them directly : Ieva Kvietkauskaitė, ieva.kvietkauskaite@affidea.com , +37061675278
  (Affidea Offer)

All partner offers can be found HERE

As part of employee recognition, LCC appreciates its employees through the following initiatives:

• Longevity Awards – LCC distributes longevity awards quinquennially: to those employees who have worked for 5 years, 10 years, 15 years and so on. 
• Staff Excellence Award – recognizes an outstanding staff member for extraordinary dedication and commitment to bettering LCC International University during the previous academic year..
• Faculty Excellence in Teaching Award – The Faculty Excellence in Teaching award is given to a faculty member for exemplary excellence in teaching and service to the institution. 
• Faculty Excellence in Research Award – The Faculty Excellence in Research award is given to a faculty member for exemplary excellence in research and service to the institution. 
• Spot Bonus – A spot bonus is a financial incentive that may be given to employees as special and immediate recognition and reward for exceptional performance, significant contributions, and substantial accomplishments well beyond normal or regular work responsibilities.    

Vacation time and eligibility are regulated by the Labor Law. Annual vacation is granted at least once per working year. Normally vacation time is 20 calendar days for staff and 40 calendar days for faculty.

All vacation forms must be submitted through the LCC portal and approved by the supervisor. Student break time is not vacation time for employees. If time off is needed – vacation forms must be submitted.

At least one part of vacation cannot be shorter than 10 workdays. Vacation schedules for the summer must be submitted by the Division head to the HR office by May 1st. 75% of the annual vacation must be taken in the same working year.

During annual vacation, the employee receives their average salary. Upon request, the money is paid with the employee’s upcoming monthly salary or 1 day before the start of vacation. It is prohibited to exchange annual vacation days with monetary compensation unless the work contract is terminated and the employee is paid for unused vacation days. More information Policy HR 3.2 Vacation 

LCC employees can take time away from work for a variety of reasons including personal, family, community, as well as other non-work-related interests and obligations. Employees are expected to follow the request procedures described in Policy HR 3.1 Leaves of Absence. Most common leaves of absence outside of vacation time include:

• Sporadic sick leave can be taken due to the employee’s illness, injury or accident or for the care of a sick or injured immediate family member. Sporadic leave is capped at 6 days per calendar year and can be taken for a maximum of 2 consecutive working days in a given month. Sporadic sick leave days are not accumulated.
• There has been a Labor Code amendment that came into effect on 1 August 2022 regarding Family Day (not yet represented in the policy). Employees raising one child under the age of 12 are entitled to a Family Day for 1 day per 3 months (3 months being counted in quarters of the calendar year). During the 3^rd quarter of the year, if parents want to take September 1^st for accompanying their children to educational institutions, they are obligated to take it as a Family Day. The absence form should be filled in the LCC portal with the purpose indicated as “Family Day, according to 138 chapter of the Lithuanian Labor Law.”

For other types of leaves, see the policy.

• The official business hours of the University are Monday to Friday – 08:00-17:00.  
• The business hours on the day before a statutory holiday are shortened by one hour.   
• A full-time employee’s schedule may vary with the particular operational needs of the department. If necessary, make-up time and overtime must be discussed between the supervisor and employee.
• Upon request, HR may consult the supervisor on flexible scheduling and review any major schedule changes with the supervisors. 
• Lunchtime lasts for one hour unless the employee and the supervisor come to an alternative agreement.  
• Every employee working with monitors has to take 5 minutes of rest away from the screen every hour. 

More information Policy HR.5.1 Work Schedules 

Remote work. Temporary remote work arrangements may be considered for employees whose job duties are conducive to working from home.  This arrangement does not apply to staff whose functions must be done on campus and require physical presence. All of the remote employee’s obligations, responsibilities, policies, terms and conditions of employment with LCC International University remain unchanged. More information Policy HR.5.2 Remote Work  

LCC seeks to provide equal employment opportunities and is dedicated to the principle that access to employment opportunities be accorded to each person on the basis of individual qualification and without regard to race, color, national origin, ancestry, age, sex, citizenship, marital status, pregnancy, medical condition, physical or mental disability.   

• Positions are posted by the HR office at the request of the hiring managers.
• An HR representative and a divisional/departmental representative schedule interviews with selected candidates. Interviews should be conducted in a manner that follows LCC interview guidelines.
• Upon selection, the COO drafts the offer letter and submits it with the applicant’s CV to the President for final approval.
• The HR Compliance Specialist communicates to the employee and hiring manager about which employment-related forms and documents required by Lithuanian law need to be submitted for the particular employment.

More information Policy HR 2.1 Employment of Staff and Faculty 

Students are often available during the school year and in the summer months to fill student assistant positions.  

• The number of student assistant positions, as well as the number of hours designated to each division/department, is set by the HR office.
• If you have an approved student assistant vacancy in your office, email the Career Development Counselor (cdc@lcc.lt) the job description. CDC opens an application for the position on eRezLife and shares it through the appropriate channels.
• After the application deadline, the Career Development Counselor collects applications and resumes, and sends them to the hiring department. The hiring department supervisor arranges interviews, interviews applicants, and makes hiring decisions.
• The supervisor of the hiring department informs the CDC of the hiring decision. The CDC informs all applicants of the hiring decision through eRezLife and closes the application process.
• Once the candidate has been selected, the supervisor begins the formal hiring process by submitting the Employment Form to the HR Compliance Specialist. The Employment Form should be filled out and sent by the supervisor to the HR Compliance Specialist at least 3 working days before a student is employed on campus.
• Students are not authorized to work until the required paperwork is approved and completely processed.
• Students are employed on a temporary contract with an end date. It is the responsibility of the supervisor to submit the Employment Change Request Form if the contract needs to be changed or updated.

More in  Policy HR 2.2 Employment of Students  

• Resignation is a voluntary separation of employment from the University with written notice given by the employee. In order to resign, the employee must submit a written Resignation Form to HR at least twenty (20) calendar days in advance.
• Revocation of the resignation notice can occur if the request is submitted within the first three (3) workdays after giving the resignation in writing. In all types of voluntary separations, except in cases of death, the separating employee is scheduled to have an exit interview and is entitled to receive final salary payments and unused vacation balance. 
• Employees separating from the University are responsible for returning all University property according to the appropriate schedule. Employees separating from the University are responsible for returning all University property according to the following: Library materials returned to the library, outstanding bills paid, property returned to HR, keys returned to DeFehr reception before or on the final day of work, and employee card returned to HR on the last day of employment.

More info in Policy HR 4.1 Voluntary separation 

• Involuntary separations include termination during the probationary period, termination for misconduct, termination for poor performance and layoff due to lack of funds, lack of work, or reorganization.
  • Termination during the probationary period can be applied for the first three (3) months of work. Employment can be terminated at any time during the probation period.   
  • Termination for misconduct is described in Lithuanian Labor Law and includes behaviors such as tardiness, harassment, illegal acts and substance abuse.  
  • Termination for poor performance is based on LCC’s employee performance evaluation and enforced by the law.  
  • Layoff, or the elimination of a position, can occur when there is a lack of available funding or work, a reduction in the size of the workforce, reorganization, or other changes in the workplace which impact staffing needs as presented in the Labor Code. 
• Employees separating from the University are responsible for returning all University property according to the appropriate schedule. All of the information is in line with the law. The following must be completed: Library materials returned to the library, outstanding bills paid, property returned to HR, keys returned to DeFehr reception before or on the final day of work, and employee card returned to HR on the last day of employment.

More information in Policy HR 4.2 Involuntary separation 

• The employee and supervisor can directly resolve most conflicts and differences of opinion, confronting issues and exploring alternatives together.
• The Works Council is an elected body of employees that represents all employees and informs, consults and participates in economic, social and work environment decisions and procedures that affect the employees and their representatives in a significant way. The primary role of the Works Council is to represent all employees in the information and consultation process (e.g. termination of employment for a group of employees).

More information on the procedure in the policy HR.1.2. University Grievance Procedures.

The performance management process aims to objectively determine the employee’s standing at LCC International University through communicating expectations, evaluating goals, recognizing accomplishments and progress, and identifying areas for improvement. It is designed to help employees and their supervisors create a higher level of accountability as well as identify areas of continuous professional growth.

Timeline for the Performance Management process:

• May – August 31 – all Staff employees complete Performance Evaluation 
• August 1 – September 30 – departmental and individual Staff employee Goal Setting 
• January 1 – 31 – supervisors and employees confirm or update Goals for the year 

Download detailed guidelines for the staff annual goal-setting process and the staff year-end performance review process and view Policy HR.5.3 Performance Management for more information.

• Staff and faculty are professionals who facilitate holistic education and engage in staff-student relationships as part of the educational process. The nature of the relationship with students is a professional one in which staff/faculty are in a position of power. This demands that staff and faculty conduct themselves in a professional manner with students and follow clear expectations for the staff/faculty-student relationship. 
• While you should be friendly with students, your professional role does not allow for the students to be your friends.  
• Staff and faculty must not pursue an intimate/romantic relationship with a student. “LCC strongly discourages faculty and staff from the pursuit of [and/or appearance of] exclusive and/or romantic relationships with students.” (Board Policy – February 1998).  
• Staff and faculty are expected to use discretion when using alcohol in the presence of students. NO purchase of alcohol for students is permitted.

More information in Policy HR.5.4.1 Relationships with Students  

LCC International University seeks to pursue a safe workplace/place of study through relationships that are respectful, mutual, authentic, and based on trust. It is the policy that no member of the community -students, faculty, administrators, staff, or third parties – may harass any other member of the community.

• Anyone who is subject to harassment should, if possible, inform the alleged harasser that the conduct is unwanted and unwelcome. If an individual can not directly approach an alleged harasser, he/she can approach one of the designated staff members responsible for receiving complaints of harassment.
• If a student or employee believes he or she has been a victim of conduct prohibited by this policy or has witnessed/is aware of such conduct, he/she must notify Student Life Vice President(for students) or Director for Human Resources (for employees).
• If the circumstances make it inappropriate to discuss the matter with the person designated above, the matter may be brought Director of Residence Life and Housing (for students)or the Vice President for Human Resources (employees).

Employees of the University are mandated to report all cases of sexual misconduct. Faculty and staff members (with the exception of counselors and a chaplain) do not have a special privilege or ability to maintain the confidentiality of reports shared with them and this should be communicated to the student. This is a zero-tolerance policy; thus, those who were aware of misconduct but failed to report will be held responsible and will be subjected to disciplinary action.

• Reports can be submitted online or in oral and written form to HR or the COO.
• Filing a report of alleged sexual misconduct does not automatically result in the investigation process and does not obligate an individual to participate in the complaint process.
• When the University receives a report that someone in our community experienced sexual misconduct, dating violence, domestic violence, or stalking, the University will provide that person with a written summary of their rights and options, including information on contacting local police and local resources.
• More information on the procedures in the HR 1.3 Harassment Discrimination Mobbing and Workplace Violence Policy

Although LCC does not reject moderate use of alcohol, in the interests of maintaining a safe, healthy and positive atmosphere in our community, alcohol possession, consumption, and sale on campus and at LCC sponsored events are not permitted. LCC funds may not be used to purchase alcohol for LCC functions. No LCC department or student organizations can promote activities that offer alcohol use or alcoholic beverages as prizes. See SL.2.08 Alcohol on campus policy.

LCC is dedicated to providing a healthy and educationally productive learning environment for faculty, staff, and students and prohibits tobacco use on the LCC campus with an exception of specially designated places: a smoking hut located between Enns and Neumann and an enclosed smoking area outside of Alumni gallery at the back of DeFehr. Tobacco use is defined as the personal use of tobacco products that include smoking as well as the use of electronic cigarettes, vapes, and the use of smokeless tobacco, including chewing tobacco.